What is a Supplier?
A supplier is a person or company that provides the ingredients, products, or services essential for your operation.
From fresh food to packaging or equipment, suppliers are a fundamental part of the supply chain in any hospitality business.
In tSpoonLab, you can manually register and manage suppliers, ensuring that all relevant information is centralized and ready to use for purchase orders, inventory control, and analytics.
How to Add Suppliers
In this video, we show you how to manually register suppliers in tSpoonLab.
Step-by-Step Guide to Create a Supplier
1. Access the Suppliers Section
From the main dashboard, go to the Management tab in the top menu.
Then select Suppliers.
Click on the three dots in the upper right corner and choose Add Supplier.
This will open the supplier form, where you can enter all required information.
2. Fill in the Supplier Form
When creating a new supplier, fill in the relevant fields.
Not all fields are mandatory — complete only those needed for your business.
Main fields include:
Supplier Name: Enter the full name of the supplier or company.
Alternative Name: Optional — useful for alternate or internal naming.
Tax ID (NIF/CIF): Supplier’s fiscal identification number.
Address: Full address, including postal code and city.
Plus Code: Optional geolocation or extra code.
Country: Supplier’s country of origin.
Supplier Type: Classify by product or service category.
Comment: Add any relevant internal notes.
Delivery Note: Include instructions for delivery.
Contact Name & Phone: Main contact details.
Email Address: Primary email for communication and purchase orders.
CC Email: Secondary email to receive copies of messages.
Website: Supplier’s website (optional).
Delivery Time: Estimated delivery time after ordering.
Delivery Days: Specify which days the supplier delivers.
Service Seasonality: Mark months when the supplier is active.
Minimum Order Weight: If applicable, define minimum weight per order.
Discount: Enter any agreed discount percentage.
Minimum/Maximum Order: Set order limits.
Surcharge: Add any extra applicable fees.
Payment Method: Choose the supplier’s accepted payment method.
Analysis Account: Link purchases from this supplier to a cost analysis account.
Health Registration: If required, include the supplier’s sanitary registration number.
Supplier Code: Supplier’s assigned code.
Internal Supplier Code: Your internal reference code for this supplier.
IBAN: Supplier’s bank account for payments.
Contract Number: Add if applicable.
Default Supplier: Mark as the main supplier for specific operations.
Once all fields are completed, click Accept to save the supplier in the system.
📢 Note: You can edit the supplier record at any time to update or add new information.